Management
The management of the Portuguese Parliament is in the hands of the President of the
Assembleia da República, who oversees its administration, and of the
Board of Administration, which acts as both a consultative and a managerial organ.
The Board of Administration is composed of up to seven Members of the
Assembleia da República representing each of the seven largest parliamentary groups, together with the
Secretary-General of the Assembleia da República and a representative of the
Assembleia's staff. It is chaired by the Member who represents the largest parliamentary group.
The Board of Administration particularly has the competences: to pronounce on the general management policy and the resources needed to execute it; to draw up the
Assembleia da República's draft budgets, the Report and Accounts of the
Assembleia da República, and draft resolutions on the organisational structure of the
Assembleia's departments, on its staff roster, and on the statute governing parliamentary staff; and to exercise the financial management of the
Assembleia da República.
The most essential instruments when it comes to managing the Parliament are thus the Budget and the Management Accounts. The latter set out the budgetary and financial execution for each financial year, and at the same time assess the work that has been done within the overall framework of the management of the
Assembleia da Repúblicac.
Each year the
Assembleia da República's draft budget is drawn up by the competent departments, under the coordination of the Secretary-General of the
Assembleia da República and in accordance with the guidelines and objectives set by the Board of Administration. It must be ready at least fifteen days before the government bill on the State Budget is submitted to the
Assembleia da República, so that the Plenary can pass it before it passes the State Budget itself. The
Assembleia's budget can be amended by the passage of up to three supplementary budgets.
The Board of Administration prepares the annual report and management accounts by the 31st of March of the following year. They are organised by the competent departments working under the direct coordination of the Secretary-General of the
Assembleia da República. The Plenary can only pass them once it has received the Audit Court's opinion on them, and so the
Assembleia da República arranges for the management accounts to be sent to the Audit Court no later than the 30th of April of the next year.
The Social Balance Sheet is a privileged human resource management tool. As such, the competent departments draw it up for each calendar year, with reference to the 31st of December of the elapsed year. It contains a set of organisational indicators covering the area of the human and financial resources that are allocated to the
Assembleia da República.
The staff of the various departments and services of the
Assembleia da República are recruited in an open competition process, which is publicised in advance in Series 2 of the
Diário da República.
The purchase and lease of goods and equipment, the purchase of services, the outsourcing of public works, and the award of contracts for public works and services by the
Assembleia da República are all subject to the legislation governing public procurement. This is particularly true of the type and choice of the procedures that are to be adopted, and of the requirement to publicise them, especially by placing announcements in the
Diário da República and the
Official Journal of the European Union.
Departments and Services of the
Assembleia da República
The departments and services of the
Assembleia da República, under the direction of the Secretary-General, provide the technical support, administrative and financial management needed for the
Assembleia da República to carrying out its work. They are governed by Law no. 28/2003 of 30 July 2003, the Law governing the Organisation and Modus Operandi of the Departments and Services of the
Assembleia da República (LOFAR).
Secretary-General
Anabela Leitão Cabral Ferreira
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Telephone:
(+351)
213919214
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA | PORTUGAL
The Secretary-General of the
Assembleia da República oversees and coordinates all the departments and services of the
Assembleia da República. When a decision does not fall within the scope of the Secretary-General’s areas of competence, he shall refer it to the President of the
Assembleia da República for the issue of an order. [Article 22 of the Law governing the Organisation and Modus Operandi of the Departments and Services of the
Assembleia da República (LOFAR)]
Assistant to the Secretary-General
Hugo Tavares
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Telephone:
(+351)
213919216
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA | PORTUGAL
Assistant to the Secretary-General
Susana Oliveira Martins
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Telephone: (+351) 213917041
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA | PORTUGAL
Legal Auditor
Carlos Alberto Correia de Oliveira
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Telephone:
(+351)
213919575
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
1 ‐ The Legal Auditor exercises his functions in the field of legal consultation and administrative disputes.
2 ‐ In consultative matters the Legal Auditor has the competence to issue legal opinions on the subjects that are submitted to him by the President of the
Assembleia da República.
3 ‐ In matters regarding administrative disputes the Legal Auditor has the competences:
a) To prepare draft responses to the judicial appeals in which the President of the
Assembleia da República is served, supervise the respective legal proceedings and arrange any steps that need to be taken therein;
b) To do the preparatory work for investigations, inquiries or disciplinary proceedings, whenever it becomes appropriate to appoint a person with legal training for the purpose;
c) To supervise and arrange the steps that need to be taken in any other proceedings in which the
Assembleia possesses an interest.
4 ‐ The office of Legal Auditor shall be exercised by an assistant attorney-general, who shall be appointed and discharged or removed from office in accordance with the Statute governing the Public Prosecutors’ Office, following consultation of the President of the
Assembleia da República.
[Article 26 of LOFAR]
Parliamentary Activity Support Directorate (DSAP)
Director
João Nuno Amaral
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Telephone: (+351) 213917594
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
1 ‐ DSAP is responsible for:
a) Providing technical support to the President of the Assembleia da República, the Plenary, the Bureau, the Conference of Leaders, the Conference of Parliamentary Committee Chairpersons, the Standing Committee and the parliamentary committees, as well as other parliamentary bodies within the scope of their competences;
b) Fulfilling requests for legal clarification from Members of the Assembleia da República and parliamentary groups on strictly technical aspects related to the drafting of legislative initiatives;
c) Supporting Members of the Assembleia da República within the scope of their mandates, under the terms of the respective Statute, namely by informing them of their rights and duties and putting these into practice in their respective area of competence;
d) Ensuring the coordination of the organisational units attached to it, ensuring the effective management of resources and means for the suitable fulfilment of their competences;
e) Ensuring, together with the respective heads of division, the strategic definition of the work to be undertaken and its planning, namely through the timely preparation of management instruments such as activity plans and reports;
f) Coordinating and promoting, together with the respective heads of division, the preparation of the annual budget of the department and ensuring that it is properly implemented;
g) Proposing measures to the competent bodies that contribute to improving the quality of legislation and coordinating, within the scope of its competences, the implementation of the outlined strategy;
h) Coordinating, within its areas of competence, the definition and implementation of cooperation programmes with other parliaments;
i) Coordinating, together with the DR, the preparation of the Diário da Assembleia da República and the preparation of parliamentary texts for publication;
j) Coordinating and promoting the real-time uploading of databases relating to the management of bodies and elected Members of the Assembleia da República, parliamentary activity and the legislative process, with the information first made available to and which falls within its sphere of competence;
k) Liaising with the DTI in specifying the parameters and functioning of the electronic voting system and its integration with the Parliamentary Electronic Workstation (BEP);
l) Collaborating, through its divisions and within the scope of their respective competences, in the implementation of the Assembleia da República’s communication strategy, namely by participating in activities that make the activity of the Parliament better known, thereby fostering closer relations with citizens.
2 - The DSAP consists of:
a) The Plenary Support Division (DAPLEN);
b) The Committee Support Division (DAC);
c) The Official Journal Division (DR);
d) The Legislative and Parliamentary Studies Division (DELP);
e) The Technical Budget Support Unit (UTAO).
3 - In order to fulfil its competences, the DSAP may create support units that cut across its activity, with a mandate of limited duration and made up of human resources assigned to its divisions, coordinated by officials appointed by the Secretary-General, following a proposal from the DSAP Director.
Plenary Support Division (DAPLEN)
Head of Division
Rafael Silva
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Telephone: (+351) 213919703
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
DAPLEN is responsible for:
a) Providing specialised legal and administrative support to the Plenary, the Standing Committee, the Bureau and the President of the Assembleia da República, supplying the information and documentation necessary for their respective activities, namely debates and votes;
b) Ensuring specialised support to the Conference of Leaders, supplying relevant information and documentation, namely for the plenary meetings to be scheduled;
c) Preparing and making available the agendas for plenary meetings;
d) Recording bills, draft resolutions, draft rules of procedure and decisions, requests for consideration of decree-laws, requests, motions, draft votes, interpellations, debates and other parliamentary acts and documents;
e) Registering and uploading data to parliamentary activity databases, within its sphere of competence, namely within the scope of legislative and supervisory activity;
f) Analysing the processing of parliamentary activity, including the legislative process, in collaboration with the other competent departments;
g) Preparing admissibility notes for the President of the Assembleia da República on legislative initiatives;
h) Participating, in coordination with the other competent departments, in preparing technical notes on legislative initiatives;
i) Providing technical support, particularly legal support, in coordination with the DAC and the DELP, when requested by Members of the Assembleia da República or parliamentary groups, on technical aspects relating to the drafting of legislative initiatives;
j) Preparing, in coordination with the Bureau, the lists of forthcoming votes for the Plenary;
k) Drafting the final wording of the texts approved by the Plenary, for submission to the relevant committee;
l) Preparing decisions, resolutions, decrees and engrossed bills for the President of the Assembly of the Republic to sign, and manage the related correspondence, including sending legislative acts to the Presidency of the Republic;
m) Preparing briefing notes on rectifications to support the decision of the President of the Assembleia da República;
n) Preparing the declarations of the Assembleia da República on the expiry of parliamentary consideration of decree-laws, for the Secretary of the Bureau to sign, and concerning rectification, appointment, resignation or substitution for the Secretary General to sign;
o) Submitting laws, resolutions, declarations and other acts for publication in Series 1 of the Diário da República, responding to related requests for clarification from the Imprensa Nacional-Casa da Moeda;
p) Monitoring and supporting the procedure for recording Members of the Assembleia da República’s attendance and absences in the Plenary, in accordance with the provisions of the Statute of Members, the Resolutions of the Assembleia da República and other applicable legislation;
q) Monitoring and supporting the process related to questions to the Government and requests from Members of the Assembleia da República;
r) Organising, monitoring and providing information on the election processes for the Bureau, the Board of Administration and the members of external bodies and entities to which the Assembleia da República appoints members, including the respective resolutions and declarations and any official investiture documents.
Committee Support Division (DAC)
Head of Division
Tiago Tibúrcio
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Telephone: (+351) 213919435
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
1 - DAC is responsible for:
a) Providing specialised technical and administrative support to committees, subcommittees and working groups in the legislative and supervisory processes submitted to them;
b) Coordinating and participating, in conjunction with the competent departments, in the preparation of technical notes on legislative initiatives;
c) Providing specialised support to the Conference of Parliamentary Committee Chairpersons;
d) Supporting Members of the Assembleia da República within the scope of their mandates, under the terms of the respective Statute, namely by informing them of their rights and duties and putting these into practice in their respective area of competence;
e) Organising, in coordination with the competent departments, colloquia, conferences and other events to be held within the specific remit of parliamentary committees, with national, international or European Union interlocutors;
f) Accompanying committee delegations on interparliamentary visits and meetings and preparing the respective reports;
g) Providing support for processing petitions addressed to the Assembleia da República, specifically by registering, numbering and initially sorting them, preparing the corresponding admissibility notes, carrying out the investigative steps decided by the committees, monitoring the mandatory hearings of petitioners and preparing the respective summaries, supporting the drafting of interim and final reports, and ensuring the necessary correspondence until the procedure is concluded and the subsequent sending and processing of the evaluation questionnaire to be sent to petitioners after the conclusion of the consideration;
h) Ensuring support in assisting committee meetings, hearings and audiences with citizens and other entities received by committees, subcommittees and working groups, particularly in the context of the discussion of legislative initiatives;
i) Forwarding and processing all correspondence addressed to the committees, subcommittees and working groups set up under their auspices, as well as that to be forwarded by them, in particular by preparing opinions and technical information on their content and context and proposing appropriate responses;
j) Ensuring the convening of Members of the Assembleia da República as members of committees, subcommittees and working groups and distributing information relating to such meetings;
k) Providing technical support, particularly legal support, in coordination with the DELP and the DAPLEN, when requested by Members of the Assembleia da República or parliamentary groups, on technical aspects relating to the drafting of legislative initiatives;
l) Providing technical support throughout the legislative process in committee, as well as in the processing of draft resolutions and votes;
m) Collecting and recording the attendance of Members of the Assembleia da República in committee, subcommittee and working group meetings, while ensuring the respective notification and justification processes in accordance with applicable laws;
n) Ensuring, in coordination with the DR, that the meetings of committees, subcommittees and working groups are recorded, then communicating which proceedings should subsequently be transcribed;
o) Monitoring the preparation and implementation of committee budgets and providing them with up-to-date information on these;
p) Preparing minutes, summaries, reports and opinions as requested;
q) Ensuring that the Internet and intranet pages of parliamentary committees are updated, in particular by uploading, in real time, all the fields of the databases relating to parliamentary activity and the legislative process, with the information first made available to it and which falls within its sphere of competence;
r) Ensuring, in coordination with the DAPLEN, that legislative initiatives, draft resolutions and votes and the related elements are sent for scheduling in the Plenary, in particular with regard to voting;
s) Ensuring, in cooperation with the DELP, the availability and verification of statistical and analytical information related to the activity of parliamentary committees.
2 - The DAC is specifically responsible, within the scope of monitoring and scrutinising European matters, to the Permanent Representative of the Assembleia da República to the institutions of the European Union, for:
a) Coordinating support for the process involving the scrutiny of European legislative and non-legislative initiatives;
b) Ensuring that the Assembleia da República participates in the Interparliamentary EU Information Exchange (IPEX) platform, as well as the permanent updating of the information on the respective web page;
c) Supporting the participation of Members of the Assembleia da República in interparliamentary cooperation meetings within the scope of the European Union.
3 - The DAC is organised into teams, set up to support parliamentary committees, as well as to ensure the cross-sectional tasks necessary for the operation of the Division. These teams may be led by coordinators appointed by the Secretary-General, following a proposal from the Head of the Division, with the agreement of the DSAP Director.
Official Journal Division (DR)
Head of Division
Fernando Marques Pereira
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Telephone: (+351) 213917162
Postal address:
Palácio de S. Bento
1249-068 LISBOA
The DR is responsible for:
a) Ensuring, in coordination with the Bureau of the Assembleia da República, the timely electronic publication of Series 1 and 2 of the Diário da Assembleia da República, and ensuring their dissemination;
b) Converting the full record of meetings of the Plenary and of parliamentary committees of enquiry into text, with a view to their transcription and publication in the Diário da Assembleia da República, and, whenever necessary, meetings of other parliamentary bodies, to proofread them and prepare the respective summaries;
c) Receiving, compiling, verifying the accuracy, sorting, standardising and preparing for publication the documents that are to appear in the Series 2 of the Diário da Assembleia da República;
d) Ensuring the rectification of inaccuracies published in any series of the Diário da Assembleia da República;
e) Uploading, in real time, the fields of the databases relating to parliamentary activity, with the information resulting from the publication of Series 1 and 2 of the Diário da Assembleia da República, first made available to it, and the corresponding document processing;
f) Undertaking an ongoing assessment of speech recognition systems with a view to their use in the transcription of meetings of the Plenary, Parliamentary Committees, and others;
g) Supporting parliamentary bodies and departments in the area of parliamentary language and writing, organising and/or updating, for this purpose, analytical tools to help standardise writing and define a set of rules and grammatical guidelines for the production of written content resulting from parliamentary activity, in a consistent and coherent manner;
h) Establishing channels of communication with public and private organisations, in its area of competence, with a view to establishing consultation partnerships to resolve linguistic issues;
i) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Legislative and Parliamentary Studies Division (DELP)
Head of Division
Nuno Amorim
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Telephone: (+351)213917179
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DELP is responsible for:
a) Ensuring, in coordination with all the departments involved, the administration and uploading of the contents of databases relating to legislative and parliamentary activity;
b) Processing, disseminating and retrieving information relating to legislative and parliamentary activity;
c) Supporting the Bureau of the Assembleia da República in preparing the activity report at the end of each legislative session and legislature;
d) Supporting parliamentary committees and the Conference of Parliamentary Committee Chairpersons in preparing the progress report on the approval and entry into force of laws and the ensuing regulations, at the start of each legislative session, as well as other reports as part of the process of improving control over the application of laws and oversight of the activities of the Government and the Public Administration;
e) Collaborating in the preparation of legislative compilations in the working areas of parliamentary committees;
f) Systematising and updating the structuring legislation relating to parliamentary activity;
g) Providing technical support, including legal support, in conjunction with the DAPLEN and the DAC, when requested by Members of the Assembleia da República or parliamentary groups, on technical aspects related to the drafting of legislative initiatives;
h) Participating, in coordination with the other competent organisational units, in the preparation of technical notes on legislative initiatives;
i) Supporting the work of the Assembleia da República in the area of legislative and parliamentary information, organising, for this purpose, information and comparative law dossiers, briefing notes and other study tools to support parliamentary bodies and departments;
j) Preparing, producing and disseminating information products containing summaries, analyses and comparative tables in the field of legislative and parliamentary activity;
k) Ensuring access to information systems, networks and other external national and foreign databases, as well as the institutions and bodies of the European Union of a legal nature, in coordination with the competent departments;
l) Ensuring the participation of the Assembleia da República in the European Centre for Parliamentary Research and Documentation (ECPRD);
m) Fulfilling information requests from parliamentary groups, offices and other users of the Assembleia da República in the field of national and foreign parliamentary legislative activity, as well as those from homologous foreign bodies, foreign and international institutions and those from national institutions in the field of parliamentary activity;
n) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Technical Budget Support Unit (UTAO)
1 - The UTAO is responsible for preparing studies and technical working documents on public budgetary and financial management, undertaking:
a) The technical analysis of the State Budget bill and the respective amendments;
b) The technical assessment of the General State Accounts;
c) Technical monitoring of budget implementation in public and national accounting;
d) Technical analysis of the revisions to the Stability and Growth Programme or equivalent medium-term budgetary programming document;
e) Assessment and monitoring of public-private partnership, concession and financial rebalancing contracts entered into by any public entity, including the costs arising from their signing, the negotiation process and contractual amendments, and their compliance;
f) Technical study on the budgetary impact of legislative initiatives that the President of the Assembleia da República intends to submit to it, either on the President’s own initiative or following a request from the competent parliamentary committee;
g) Technical monitoring of public debt, contracted borrowing and investment undertaken by entities included in the public administration sector;
h) Other work determined by the parliamentary committee with competence for budgetary and financial matters, or submitted to it by the President of the Assembleia da República or other parliamentary committees.
2 - The UTAO is headed by a coordinator.
Parliamentary Documentation Directorate (DDP)
DirectorMaria João Amante
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Telephone: (+351) 21 3914107
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
1 - The DDP is responsible for:
a) Ensuring the coordination of the organisational units attached to it, ensuring the effective management of the resources and means for the suitable fulfilment of the competences of each;
b) Ensuring, together with the respective heads of division, the strategic definition of the work to be undertaken and its planning, namely through the timely preparation of management instruments, such as activity plans and reports;
c) Coordinating and promoting, together with the respective heads of division, the preparation of the annual budget for the departments and ensuring that it is properly implemented;
d) Coordinating, within its areas of competence, the definition and implementation of cooperation programmes with other parliaments;
e) Ensuring technical and logistical support to the parliamentary body in charge of cultural affairs.
2 - The DDP consists of:
a) The Library Division (BIB);
b) The Parliamentary Historical Archives, Correspondence and Document Management Division (DAHPEGD).
Library Division (BIB)
Head of Division
João Carlos Oliveira
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Telephone: (+351) 213914146
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The BIB is responsible for:
a) Acquiring, processing and disseminating bibliographic, scientific and technical information, from foreign and international organisations, in the various areas of knowledge, related to supporting parliamentary activity;
b) Managing the Library’s bibliographic collection and ensuring its conservation and preservation;
c) Managing the contents of library management databases and others within the scope of its activity;
d) Participating, in coordination with the other competent organisational units, in the preparation of technical notes on legislative initiatives;
e) Preparing, producing, and disseminating information products in matters of interest to parliamentary activity, particularly with regard to parliamentary committee portals;
f) Promoting, along with the DC, the acquisition of documentary items in line with user needs;
g) Promoting, along with the DC, the acquisition and internal dissemination of information produced by the national media and, where appropriate, local, regional and international media, which is considered to be of interest to the development of the activities of the Assembleia da República;
h) Promoting and collaborating in activities to disseminate the bibliographic heritage of the Assembleia da República, particularly with regard to the Ancient Book collection;
i) Co-operating with other national and foreign institutions in matters of information sharing;
j) Preserving and making available the printed collection of the Diário da Assembleia da República and the Diário da República;
k) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Parliamentary Historical Archives, Correspondence and Document Management Division
Head of Division
Marina Figueiredo
Send e-mailTelephone: (+351) 213919436
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA | PORTUGAL
The DAHPEGD is responsible for:
a) Ensuring the management of the Assembleia da República’s correspondence;
b) Supporting the organisation of the current files of the departments of the Assembleia da República;
c) Specifying methods to optimise the document management of the Assembleia da República, preparing the necessary instruments for carrying this out and implementing methods that increase the effectiveness of document production, processing and archiving;
d) Incorporating the documents produced by the departments at the end of each legislature or after the administrative, legal or probationary periods stipulated in the archive document management regulations and the respective document selection table;
e) Promoting the organisation and description of the documents in its custody;
f) Ensuring the conservation of all documents, in all media, while avoiding their physical degradation, loss and unavailability, in particular through the use of preservation plans;
g) Managing the photographic archive, cataloguing the images and the respective media;
h) Managing access to documents in its custody in any medium and the communication of the information they contain;
i) Promoting and collaborating in activities to disseminate the archival heritage;
j) Promoting donations of documents relating to parliamentary activity;
k) Ensuring, in accordance with the policy laid down by the Assembleia da República and applicable legislation, the security of the documents in its custody and the information contained therein;
l) Coordinating postal movements, obtaining and approving the corresponding expenditure documents, in coordination with the DGC;
m) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Human Resources, Finance and Property Administration Directorate (DARHFP)
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Telephone: (+351) 213917025
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
1 - The DARHFP is responsible for:
a) Promoting the adoption of techniques, working processes and methods that ensure the operationalisation of the principles of action and the management criteria and instruments applicable to the departments of the Assembleia da República;
b) Ensuring the management of human, financial and property resources;
c) Promoting the preparation of the Assembleia da República’s budget proposals, as well as the respective implementation, accounting and reporting;
d) Ensuring the coordination of the organisational units attached to it, guaranteeing the effective management of resources and means for the suitable fulfilment of its competences;
e) Ensuring, together with the respective heads of division, the strategic definition of the work to be undertaken and its planning, namely through the timely preparation of management instruments, such as activity plans and reports;
f) Coordinating and promoting, together with the respective heads of division, the preparation of the annual department budget and ensuring that it is properly implemented;
g) Coordinating, within its areas of competence, the definition and implementation of cooperation and exchange programmes with other parliaments;
h) Coordinating and proposing the optimisation of the integrated administrative and financial management system in use by the Assembleia da República, together with the respective heads of division and in coordination with the DTI;
i) Implementing a system for applying hygiene, health and safety standards at work;
j) Ensuring the processing of salaries and other allowances along with the respective deductions;
k) Administering the social security and supplementary social welfare systems;
l) Ensuring the management and maintenance of facilities, equipment and the vehicle fleet;
m) Ensuring and supporting the procurement of goods and services and the execution of construction contracts, carrying out the necessary contracting procedures, as well as the implementation of the resulting contracts;
n) Preparing the official investiture documents of the heads and coordinators of the departments of the Assembleia da República.
2 - The DARHFP consists of:
a) The Human Resources and Training Division (DRHF);
b) The Financial Management Division (DGF);
c) The Asset Management and Logistics Division (DGPL);
d) The Heritage Enhancement and Conservation Division (DVCP);
e) The Medical and Nursing Office (GME).
Human Resources and Training Division (DRHF)
Head of Division
Nuno Santos e Silva
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Telephone: (+351)213917021
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DRHF is responsible for ensuring the technical and administrative procedures relating to the management of human resources, and in particular for:
a) Promoting actions for the recruitment, selection, admission, hiring, promotion, progression and termination of the parliamentary employment legal relationship;
b) Welcoming parliamentary officials admitted under a probationary regime, in particular through collecting and processing the data necessary for them to take up their duties at the Assembleia da República, as well as by undertaking activities to integrate them within the various departments in collaboration with their managers and probation supervisors during the respective probationary periods;
c) Keeping up-to-date information relating to parliamentary staff and other employees carrying out duties in the bodies and departments of the Assembleia da República, proposing the appropriate mechanisms to make the best use and appreciation of human resources, through promoting the surveys, enquiries and studies necessary for this purpose;
d) Informing and giving opinions on issues relating to the Statute governing Parliamentary Staff, in particular, as well as on other issues relating to the legal system applicable to parliamentary officials and other workers who, regardless of the type of employment and the establishment of the legal employment relationship, perform duties in the bodies and departments of the Assembleia da República;
e) Investigating and monitoring cases of accidents at work and occupational health and collaborating, in this context, with the GME in monitoring parliamentary officials and other workers who perform duties at the Assembleia da República;
f) Dealing with matters relating to registration and attendance, as well as study allowances and other allowances and financial contributions, social security, ADSE and social security for parliamentary officials and other workers who perform duties in the bodies and departments of the Assembleia da República;
g) Promoting the registration and regularisation of Members of the Assembleia da República as beneficiaries of the social security scheme to which they are entitled;
h) Promoting and monitoring performance evaluation;
i) Preparing the social balance sheet;
j) Issuing identification and access cards to parliamentary and office staff;
k) Developing studies to analyse functions and needs, with a view to creating a predictive human resources system, career plans, job profiles, guidelines for mobility between departments and a diagnosis of the human potential of the Assembly of the Republic;
l) Studying, proposing and implementing management and quality policies for human resources;
m) Promoting a system for the application of hygiene, health and safety at work standards in collaboration with the GME and the DSGP;
n) Managing enrolments at the Assembleia da República’s crèche and ensuring that it runs smoothly, in particular by monitoring the quality of the services provided, food and equipment;
o) Promoting the dissemination of internal rules and all information to be disseminated by the departments, as well as publication in Series 2 of the Diário da República of acts with external effect;
p) Supervising parliamentary operations assistants, with the exception of those assigned to the visitor doors;
q) Preparing diagnoses of training needs and designing and implementing the training policy;
r) Organising the necessary training activities and seeking, through the development and enhancement of human resources, to modernise and promote the effectiveness of parliamentary services, thereby enhancing and motivating the parliamentary officials and other workers who perform duties in the bodies and departments of the Assembleia da República;
s) Promoting specific training courses for the theoretical part of the probationary period for entry into career positions within the Assembleia da República;
t) Supporting the Secretary-General in matters relating to labour relations and the respective applicable legal framework, as well as, in this context, in relations with the Parliamentary Staff Union;
u) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Financial Management Division (DGF)
Head of DivisionHélder Barreto
Send e-mail
Telephone: (+351) 213917010
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DGF is responsible for:
a) Preparing the draft annual budget, supplementary budgets and budget amendments of the Assembleia da República, with contributions from the various departments;
b) Proposing the release of funds, under the terms of the legislation in force;
c) Implementing the revenue and expenditure budget, making the necessary accounting entries in the IT management system used;
d) Defining and applying control procedures, at all stages of budget implementation, verifying their legality and efficiency and promoting the respective corrections;
e) Preparing maps and issuing implementation reports suitable for the necessary management control, collaborating in specifying the respective indicators;
f) Preparing the Assembleia da República’s accounts and the respective report;
g) Sending financial information, within the scope of implementation and the respective account, via physical or electronic media, under the terms of the legislation in force;
h) Exercising financial management, proposing the implementation of new measures and keeping the procedures manual updated;
i) Promoting the adoption and managing the application of accounting standardisation systems;
j) Ensuring treasury management, collecting revenues and paying budgeted and authorised expenditure;
k) Sending requests for the release of funds to be transferred from the State Budget;
l) Proposing the allocation of working capital and managing its monthly replenishment;
m) Processing allowances and remuneration for Members of the Assembleia da República, officials and other workers who perform duties in the Assembleia da República, as well as officials of parliamentary groups, under the terms requested by them and within the limits of the legislation in force;
n) Processing public subsidies to political parties, parliamentary groups and in the context of electoral campaigns, pursuant to the legislation in force;
o) Processing the transfers of funds to independent entities, the budgets of which form part of the budget of the Assembleia da República, under the terms requested by those entities;
p) Processing allowances and remuneration for members and officials of independent entities, the budgets of which form part of the budget of the Assembleia da República, as well as executing the respective budget, under the terms requested by those entities and the legislation in force;
q) Sending information relating to the processing of allowances and remuneration, via physical or electronic media, under the terms of the legislation in force;
r) Controlling treasury movements, carrying out monthly bank reconciliations;
s) Issuing invoices and repayment slips and ensuring their collection;
t) Ensuring the paperwork relating to the issuance of certificates, declarations or pay slips relating to the payment of allowances and the delivery of deductions;
u) Issuing opinions and organising the procedures for granting, on a transitional basis, reintegration subsidies and a monthly life annuity to Members of the Assembleia da República, in the latter case to be sent to the Caixa Geral de Aposentações Pension Scheme.
Asset Management and Logistics Division (DVCP)
Head of Division
Nuno Fontes
Send e-mail
Telephone: (+351) 213917205
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DGPL is responsible for:
a) Ensuring the management of the Assembleia da República’s immovable and movable property, except for museum and computer assets, promoting maintenance and ensuring effective, responsible and sustainable use by the various users;
b) Ensuring the correct and effective management of the supplies and furniture storerooms, in accordance with existing regulations and in particular satisfying requisitions for routine consumables, equipment and furniture;
c) Managing and updating the requisitions system, which enhances efficiency and rational resource management by centralising and integrating the needs for goods, services and construction projects of all the departments of the Assembleia da República;
d) Establishing consumption indicators that enable the department to monitor the need for the procurement of routine consumables, from a perspective of rationality and sufficiency;
e) Proposing the disposal of unnecessary goods, salvaged goods, scrap and waste, from the perspective of the integrated management of social and environmental policy measures;
f) Coordinating and keeping up to date the general inventory of the movable and immovable property of the Assembleia da República, in accordance with applicable legislation;
g) Preparing and consolidating property information to be sent to the DGF;
h) Developing architectural and engineering projects for the improvement of the Assembleia da República’s immovable property;
i) Promoting and undertaking legal proceedings and all the tasks which form part of executing such works;
j) Managing and ensuring the quality and efficiency of services relating to heating, ventilation and air conditioning systems, electrical installations, plumbing, gardening, cleaning, lifting equipment, fire detection and extinction, catering, safety equipment, and other electromechanical equipment and systems;
k) Monitoring the execution of contracts within its area of competence, in order to ensure their coherence, economic efficiency, quality of service and environmental protection;
l) Adopting and applying hygiene, health and safety at work standards in collaboration with the GME and the DRHF;
m) Managing the vehicle fleet, ensuring its maintenance and creating and specifying indicators for its operation;
n) Ensuring the logistical preparation of rooms for national or international meetings and other activities of the Assembleia da República;
o) Studying and proposing organisational management measures with a view to continuously improving the environmental performance of the Assembleia da República;
p) Preparing and monitoring the implementation of the carbon neutrality plan, as well as the water, energy, waste and bio-waste management plans of the Assembleia da República;
q) Preparing the carbon impact assessment report of the Assembleia da República;
r)
Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Heritage Enhancement and Conservation Division (DVCP)
Head of Division
Elisabete Moura
Send e-mail
Telephone: (+351) 213917126
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DVCP is responsible for:
a) Ensuring the protection of the artistic and architectural heritage of the Assembleia da República;
b) Preparing, in collaboration with the DGPL, the planning of conservation and restoration, recovery and enhancement actions for São Bento Palace;
c) Undertaking archaeological work and approving the respective technical and scientific reports;
d) Proposing the acquisition of works of art that enrich or illustrate the history of parliamentarianism;
e) Proposing preventive and curative conservation measures for the artistic and museological heritage of the Assembleia da República;
f) Collaborating with the DGPL in updating the general inventory of assets relating to artistic heritage and objects with historical value;
g) Providing information relating to the artistic and heritage collection of the Assembleia da República;
h) Promoting research into the history and into the artistic and architectural heritage of the Assembleia da República;
i) Organising and monitoring the submission of requests for opinions to the entities responsible for cultural heritage;
j) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Medical and Nursing Office (GME)
Doctor
Fernando José Ribeiro Leitão
Nurse
Marlene Margarida Caldeira Fernandes
Telephone:
(+351) 213917000 - Ext. 11699
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA | PORTUGAL
1 - The GME is responsible for:
a) Carrying out consultations and providing medical and nursing care;
b) Undertaking periodic medical examinations for parliamentary officials and other workers performing duties in the bodies, departments and parliamentary groups of the Assembleia da República;
c) Providing follow-up in cases of occupational illness and accidents at work;
d) Participating in the supervision of environmental conditions, hygiene, health and safety at work.
2 - The GME must ensure the provision of medical and nursing care, particularly during parliamentary sessions, under the terms to be specified within its own regulations.
3 - The staff of the GME shall be fixed by order of the President of the Assembleia da República, following a proposal from the Secretary-General and after receiving the opinion of the Board of Administration, with staff being recruited on secondment in the public interest or under a service provision contract, under conditions to be specified in the respective agreement or contract.
External Relations, Public Relations and Protocol Directorate (DRERPP)
Director
Rita Ferreira
Send e-mail
Telephone: (+351) 213919417
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
1 - The DRERPP is responsible for:
a) Coordinating the organisational units assigned to it, based on principles involving the sound allocation of human and material resources, within the scope of its assigned competences;
b) Ensuring, together with the respective heads of division, the strategic definition of the work to be undertaken and its planning, namely through the timely preparation of management instruments such as activity plans and reports;
c) Coordinating and promoting, together with the respective heads of division, the preparation of the annual budget for the department and ensuring that it is properly implemented;
d) Ensuring compliance with the strategic objectives specified within the scope of its competences;
e) Providing international relations advice to the President of the Assembleia da República, as well as protocol advice related to the official acts of the Assembleia da República;
f) Coordinating and promoting, within the scope of parliamentary diplomacy, the adoption of best practices that ensure technical and specialised support for the delegations and representations of the Assembleia da República, as well as the proper implementation of established bilateral and multilateral cooperation plans;
g) Coordinating the organisation of official visits to the Assembleia da República, in liaison with the competent bodies and departments as well as with external entities;
h) Organising and coordinating the official ceremonies of the Assembleia da República;
i) Coordinating public relations activities promoted by the Assembleia da República or by external entities;
j) Ensuring translation and interpreting services.
2 - The DRERPP consists of:
a) The External Relations and Cooperation Division (DREC);
b) The Protocol Division (DP);
c) The Events and Public Relations Division (DERP).
External Relations and Cooperation Division
Head of Division
João de Campos Coelho
Send e-mail
Telephone: (+351)213919176
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DREC is responsible for:
a) Selecting, analysing, producing and disseminating information on the international and interparliamentary activity of the Assembleia da República;
b) Providing specialised technical and secretarial support to delegations or representations of the Assembleia da República;
c) Advising the heads and members of the standing delegations of the Assembleia da República to international parliamentary organisations;
d) Providing specialised technical and secretarial support to parliamentary friendship groups;
e) Promoting, organising and coordinating parliamentary cooperation programmes, in liaison with the competent departments, so as to ensure, whenever possible, the joint implementation of the various activities envisaged;
f) Organising, in coordination with the DP, the programmes for international parliamentary meetings held in Portugal;
g)Organising and providing specialised technical support for official visits to the Assembleia da República by foreign entities, delegations or representations, in liaison with the competent bodies and departments as well as with external entities;
h) Preparing the necessary paperwork for the issuance of diplomatic and special passports, as well as visas;
i) Providing support to interparliamentary training activities, in particular by organising actions designed to promote cooperation with the parliaments of Portuguese-speaking countries;
j) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Protocol Division (PD)
Head of Division
Manuela Azoia
Send e-mail
Telephone: (+351)213917558
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The PD is responsible for:
a) Ensuring the acts of protocol required by the President of the Assembleia da República and the Bureau;
b) Ensuring protocol in parliamentary activities, and in the social and cultural events of the Assembleia da República;
c) Organising formal plenary sessions and other official ceremonies;
d) Organising and monitoring, in liaison with the competent departments, official visits to the Assembleia da República by parliamentary delegations and other foreign delegations or guests, as well as senior dignitaries;
e) Ensuring that senior dignitaries are accompanied in initiatives by the Assembleia da República, in accordance with the Law on the Order of Precedence in the Protocol of the Portuguese State, in line with the criteria in force;
f) Providing all the necessary support to parliamentary committees and delegations representing the Assembleia da República when travelling within the country, particularly with regard to transport and accommodation;
g) Providing interpretation services for events of the Assembleia da República, when requested by parliamentary bodies and departments;
h) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence, in particular those relating to photographic reporting services for official Assembleia da República events.
Events and Public Relations Division (DERP)
Head of Division
Ana Margarida Isidoro
Send e-mail
Telephone: (+351)213919280
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The DERP is responsible for:
a) Organising, within its area of competence, the holding of national or international conferences, colloquia, events or other meetings, promoted by the Assembleia da República or by external entities;
b) Providing services to the general public and organising other public relations activities aimed at citizens, social agents and national and foreign institutions;
c) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence;
d) Ensuring, in coordination with the Security Service, citizens’ access to São Bento Palace, along with their reception and identification, and that the entity receiving them is responsible for any further guidance.
Communication and Image Directorate (DCI)
Send e-mail
Telephone: (+351) 213919033
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
1 - The DCI is responsible for:
a) Proposing the communication strategy of the Assembleia da República to publicise Parliament and its activities, thereby encouraging citizen participation;
b) Encouraging the involvement of all parliamentary bodies and departments in implementing this strategy;
c) Proposing and implementing, in coordination with the other departments, the holding of initiatives in the area of information and communication with citizens;
d) Supporting the various bodies and departments in promoting the institutional image of the Assembleia da República;
e) Coordinating the institutional dissemination of Parliament’s activities, monitoring and strengthening communication and the internal ongoing sharing of information as a requirement for enhancing external communication;
f) Safeguarding the visual identity of the Assembleia da República by undertaking the necessary design work to support parliamentary events and publications;
g) Defining the graphic style of the different parliamentary media, namely the Assembleia da República’s Internet and intranet pages, social networks and the Parliament Channel;
h) Ensuring technical and logistical support for the parliamentary body responsible for cultural affairs;
i) Along with the coordination of the Parliament Channel, ensuring technical and logistical support to the Board of the Parliament Channel, the Assembleia da República’s website and the Assembleia da República’s institutional presence on social networks;
j) Ensuring the coordination of the organisational units attached to it, guaranteeing the effective management of the resources and means for the suitable fulfilment of the competences of each;
k) Ensuring, together with the respective heads of division, the strategic definition of the work to be undertaken and its planning, namely through the timely preparation of management instruments, such as activity plans and reports;
l) Coordinating and promoting, together with the respective heads of division, the preparation of the annual budget for the departments and ensuring that it is properly implemented;
m) Coordinating, within its areas of competence, the specification and implementation of cooperation programmes with other parliaments.
2 - The DCI consists of:
a) The Media and Press Division (DIM);
b) The Parliament Channel Division (DCP);
c) The Publications and Image Division (DPI);
d) The Educational Programmes, Citizenship and Culture Division (PEDUC).
Media and Press Division (DIM)
Head of Division
Paula Azevedo Campos
Send e-mail
Telephone: (+351) 213919660
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The DIM is responsible for:
a) Advising on media matters, providing the media with all the support they need to carry out their mission and promoting, through them, the dissemination of the activities of the Assembleia da República;
b) Coordinating the drafting of responses to questions from the media, in coordination with the competent departments and offices, and maintaining an updated digital record of such responses;
c) Organising the content of the Assembleia da República’s Internet and intranet pages, and keeping them permanently updated;
d) Ensuring, in coordination with the competent bodies and departments, the management of the Assembleia da República’s social networks, except for those that exclusively publicise Parliament Channel broadcasts;
e) Producing informative audiovisual materials aimed at promoting and publicising Parliament’s activities;
f) Preparing specific communication plans for activities to be publicised;
g) Ensuring that an information bulletin containing the order of business and other information on parliamentary activity is made available on the Assembleia da República’s website;
h) Ensuring the production of a newsletter;
i) Proposing and implementing, in coordination with the other departments, initiatives within the scope of information for citizens;
j) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Parliament Channel Division (DCP)
Head of Division
António Hilário
Send e-mail
Telephone: (+351) 213919665
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The DCP is responsible for:
a) Ensuring the management, operation and maintenance of the technological systems and platforms of the Parliament Channel;
b) Managing the audiovisual archive resulting from the activity of the Parliament Channel;
c) Undertaking a comprehensive recording of Plenary sessions, as well as committee meetings, with a view to broadcasting them on the Parliament Channel and other platforms available to the Assembleia da República;
d) Providing technical and logistical support to the Board of the Parliament Channel, the Assembleia da República’s website and the Assembleia da República’s institutional presence on social networks;
e) Ensuring the management, operation and maintenance of the audio system, multimedia projection system and technical support for time control, in coordination with the DAPLEN and the DAC, as well as the maintenance of all related equipment;
f) Making available the complete recording of Plenary meetings, as well as committee meetings, with a view to their transcription and publication in the Diário da Assembleia da República;
g) Providing sign language interpretation for speeches made in plenary sessions, parliamentary committee and working group meetings, as well as parliamentary activities or events held in the Assembleia da República where this is considered relevant;
h) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Publications and Image Division (DPI)
Head of Division
Susana Oliveira
Send e-mail
Telephone: (+351) 213917156
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DPI is responsible for:
a) Proposing, planning and implementing all the processes relating to the Assembleia da República’s publications, covering Parliament’s activities, history, and heritage, ensuring their scientific and editorial quality, as well as their suitability for different audiences;
b) Handling the acquisition, receipt, storage, distribution, sale, and inventory management of publications and items related to the Assembleia da República;
c) Ensuring the management and operation of the Parliamentary Bookshop;
d) Ensuring the dissemination of the Assembleia da República’s publications, particularly through participation in book fairs;
e) Ensuring the reservation of copyright for the Assembleia da República’s publications;
f) Organising book launch ceremonies for books published by the Assembleia da República or other external publishers, when this involves marketing;
g) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Educational Programmes, Citizenship and Culture Division (PEDUC)
Head of Division
Catarina Lobão
Send e-mail
Telephone:
(+351) 213917157
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The PEDUC is responsible for:
a) Organising and ensuring the functioning of the Parliament Interpretation Centre;
b) Promoting and organising all the actions relating to the development of the ‘Young People’s Parliament Programme’ in coordination with the relevant parliamentary committee;
c) Proposing and implementing citizenship education initiatives, namely through educational programmes that promote parliamentary literacy, the development of democratic experiences and civic participation competences;
d) Promoting and organising visits to São Bento Palace;
e) Organising educational and cultural programmes to foster dialogue and bring the parliamentary institution closer to citizens, on commemorative dates and occasions;
f) Organising themed exhibitions in coordination with other departments of the Assembleia da República;
g) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Technology and Innovation Directorate (DTI)
DirectorPedro Gonçalves Marques Pereira
Send e-mail
Telephone: (+351) 213917060
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
1 - The DTI is responsible for:
a) Defining, planning, standardising and supervising the overall architecture of the Assembleia da República’s Information System (SIAR), understood as including all equipment, networks, systems, applications and data, regardless of their physical location, as well as including the IT resources of the bodies and departments of the Assembleia da República, as well as the equipment of parliamentary groups and independent administrative entities owned by the Assembleia da República, safeguarding, in the latter case, the specific nature of these bodies, particularly with regard to independence in the exercise of their respective competences;
b) Ensuring the development, evolution, ongoing availability and operationality of the SIAR;
c) Undertaking needs analyses in the field of information and communications technology and proposing solutions to meet these;
d) Ensuring, in close collaboration with all the bodies and departments of the Assembleia da República, technological solutions that promote the automation, debureaucratisation and simplification of parliamentary work;
e) Promoting the effective dissemination of the services provided and of how to use IT equipment and solutions;
f) Promoting, in collaboration with the responsible department, the holding of training activities for IT technicians and other users, as part of the technological solutions provided;
g) Promoting and proposing the implementation of the necessary measures to ensure technical support for existing IT solutions in the Assembleia da República;
h) Ensuring the coordination of the organisational units attached to it, guaranteeing the effective management of resources and media for the suitable fulfilment of their competences;
i) Ensuring, together with the respective heads of division, the strategic definition of the work to be undertaken and its planning, namely through the timely preparation of management instruments such as activity plans and reports;
j) Coordinating and promoting, together with the respective heads of division, the preparation of the annual budget for the department and ensuring that it is properly implemented;
k) Coordinating, within its areas of competence, the definition and implementation of cooperation programmes with other parliaments.
2 - The DTI consists of:
a) The Infrastructure and Technological Support Division (DIST);
b) The Application Development Division (DDA);
c) The Operational Centre for IT Security (COSI).
Infrastructure and Technological Support Division (DIST)
Head of Division
Pedro Nascimento
Telephone: (+351) 213917552
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The DIST is responsible for:
a) Designing, proposing, implementing, managing, maintaining and monitoring the IT and communications infrastructure of the Assembleia da República;
b) Ensuring the effective management and maintenance of the Assembleia da República’s IT assets, including all data and voice communications equipment and systems;
c) Ensuring the development of the Assembleia da República’s IT and communications system infrastructure, so that new technological solutions can be made available;
d) Designing, proposing, implementing, managing and maintaining the hemicycle’s computer system – BEP;
e) Managing, maintaining and identifying improvements to the electronic voting and attendance systems in close collaboration with the DAP;
f) Managing and maintaining the systems supporting the applications that make up SIAR;
g) Ensuring the deployment of SIAR applications into production, after approval by the COSI;
h) Conducting the necessary studies to define the technical specifications for the acquisition of IT equipment and technological support solutions;
i) Ensuring the technical management of procedures relating to qualified digital signature certificates for users of the Assembleia da República’s IT network;
j) Issuing Member of the Assembleia da República Cards with the corresponding qualified digital signature certificate;
k) Ensuring the security, preservation and recovery of digital information, in close collaboration with the relevant departments and parliamentary groups, in accordance with the specified digital preservation policy;
l) Defining and promoting, within its remit, the use of standards, common procedures and documentation relating to information security, products, and equipment;
m) Ensuring the management and technological updating of the Assembleia da República’s Data Processing Centre;
n) Developing and maintaining technological solutions to enhance mobility and remote use of SIAR;
o) Supporting SIAR users by ensuring the organisation and operation of a technical user support service;
p) Supporting the holding of conferences, colloquia, videoconferences and other events within its area of competence;
q) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence;
r) Proposing to the DGPL the disposal of unnecessary IT assets, salvaged assets, scrap and waste.
Application Development Division (DDA)
Head of Division
Ricardo Costa Santos
Send e-mail
Telephone: (+351) 213910863
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The DDA is responsible for:
a) Proposing, developing, implementing and maintaining the applications and information systems supporting the activities of the Assembleia da República, in close collaboration with other departments;
b) Promoting the strengthening of the integration and optimisation of SIAR’s logical architecture, aiming to increase effectiveness and the efficient management of existing resources;
c) Designing, proposing and implementing measures that contribute to the technological evolution and modernisation of existing applications;
d) Proposing and implementing technological solutions that promote reduced bureaucracy, simplification of parliamentary work and the increased effectiveness of the departments of the Assembleia da República;
e) Ensuring the proper functioning and continuous availability of the Parliament’s website and intranet and the introduction of improvements in close collaboration with the relevant departments;
f) Designing and implementing support databases for SIAR;
g) Supporting the administration of SIAR data, in close collaboration with the departments; h) Specifying and promoting, within its remit, the use of common standards and procedures within the framework of information security and data protection;
i) Ensuring interoperability with both domestic and foreign internal and external information systems;
j) Developing the necessary measures to make public information available in open and reusable formats;
k) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Operational Centre for IT Security
Head of Division
Sara dos Santos Fernandes
Send e-mail Telephone: (+351) 213919719
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA
The COSI is responsible for:
a) Monitoring the Assembleia da República’s IT systems and networks to detect anomalies, vulnerabilities, identify suspicious activity and maintain the integrity, confidentiality and availability of the organisation’s information;
b) Conducting periodic vulnerability assessments and penetration tests to identify and correct flaws in the Assembleia da República’s IT systems and networks;
c) Specifying and promoting, within its remit, the use of standards, common procedures and documentation relating to information security;
d) Defining incident response or mitigation plans;
e) Verifying compliance with internal security policies and applicable standards and regulations;
f) Preparing reports and supporting strategic decision-making on IT security matters;
g) Monitoring, in coordination with the DGC, the implementation of contracts within its area of competence.
Contracting and Contract Management Directorate (DCGC)
DirectorAna Ferreira Gaspar
Send e-mail
Telephone: (+351) 213917032
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
1 - The DCGC is responsible for:
a) Proposing the Assembleia da República’s procurement strategy to meet institutionally defined needs and objectives, ensuring legality and transparency in the organisation’s acquisitions and contracts;
b) Proposing efficiency measures, promoting quality and optimising resources in the management of contracts entered into by the Assembleia da República;
c) Ensuring the coordination of the organisational units attached to it, ensuring the effective management of the resources and means for the suitable fulfilment of the competences of each;
d) Ensuring, together with the respective heads of division, the strategic definition of the work to be undertaken and its planning, namely through the timely preparation of management instruments such as activity plans and reports;
e) Coordinating and promoting, together with the respective heads of division, the preparation of the annual budget for the departments and ensuring that it is properly implemented;
f) Coordinating, within its areas of competence, the definition and implementation of cooperation programmes with other parliaments.
2 - The DCGC consists of:
a) The Contracting Division (DC);
b) The Contract Management Division (DGC).
Contracting Division (DC)
Head of Division
João Nicolau
Send e-mail
Telephone: (+351) 213917023
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DC is responsible for:
a) Ensuring the procedures for establishing contracts for the leasing, acquisition and concession of goods and services and for works to be undertaken by the Assembleia da República;
b) Preparing studies that will make it possible, through management indicators, to improve procedures and optimise the management of the Assembleia da República’s acquisitions, namely through methods, formulas and procedures that ensure the selection of the most economically advantageous proposal during acquisition and storage, through an appropriate analysis of life cycles, inventory turnover, cost-benefit and quality analyses and the integration of environmental criteria, without prejudice to the legislation in force for this purpose;
c) Developing the processes for disposing of unnecessary assets, salvaged assets, scrap and waste;
d) Preparing and submitting contracts for prior approval by the Court of Auditors;
e) Analysing, monitoring and preparing responses to complaints and appeals.
Contract Management Division (DGC)
Marta Coutinho
Send e-mail
Telephone: (+351) 213917139
Postal address:
Av. D. Carlos I, 128-132
1200-651 LISBOA
The DGC is responsible for:
a) Managing, in coordination with the departments, and continuously monitoring the execution of contracts entered into by the Assembleia da República, ensuring their full compliance, from a perspective of rigour, transparency, optimisation of resources and mitigation of the risk of misappropriation;
b) Monitoring the legal and financial execution of the Assembleia da República’s contracts, to ensure their soundness, economic efficiency, quality of service and environmental protection;
c) Promoting analyses and preparing contract performance reports that enable and contribute to the ongoing improvement of contractual processes and offer support for decision making;
d) Promoting and ensuring supplier evaluation, by maintaining an up-to-date database;
e) Preparing information on public procurement to be reported to the Central Accounting and Public Accounts System – S3CP and, at account closure, to the DGF;
f) Managing, in a centralised manner, the insurance contracts entered into by the Assembleia da República;
g) Monitoring and managing contracts for the provision of travel and accommodation services for official missions abroad and assessing their quality and efficiency;
h) Monitoring and managing contracts for the acquisition of passenger transport services in chauffeur-driven vehicles for official journeys within national territory;
i) Managing outstanding guarantees in favour of the Assembleia da República and promoting their release as contractually stipulated.
Control and Audit Office (GCA)
Director
Fernando Paulo Gonçalves
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Telephone: (+351) 213917154
Postal address:
Av.ª D. Carlos I, 128 - 132
1200-651 LISBOA
1 - The GCA monitors and controls the execution of the budget and the economic, financial, asset and accounting situation of the departments of the Assembleia da República and the independent administrative entities with mere administrative autonomy operating alongside it.
2 - In undertaking its duties, the GCA is responsible for:
a) Proposing and assessing the adoption of internal control systems and procedures, in accordance with applicable legal requirements;
b) Proposing the implementation of periodic audits to verify compliance with internal rules and the legality of the respective acts and procedures, preparing the respective reports and suggesting, in their conclusions, any necessary and appropriate preventive and corrective measures;
c) Accompanying, whenever necessary, audits by the Court of Auditors of the Assembleia da República and independent administrative entities;
d) Monitoring the process of preparing the budget of the Assembleia da República and the budgets of independent administrative entities;
e) Preparing the opinions requested of it by higher authorities within the scope of its competences and providing information on the various procedures in which it is involved;
f) Preparing annual monitoring and control reports, specifically on the degree of compliance with the recommendations made;
g) Promoting the preparation and respective monitoring of the strategic plan for the departments of the Assembleia da República and the risk management prevention plan, including the risks of corruption and related offences within the Assembleia da República.
3 - The GCA is headed by a department director and reports directly to the Secretary General.
4 - The departments of the Assembleia da República and the independent administrative entities shall provide the GCA with all necessary cooperation for it to carry out its duties, supplying it, in a complete and timely manner, with the documents and information requested and previously approved by the Secretary-General.
Advisory Office (GA)
DirectorMaria João Godinho
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Telephone: (+351) 213917175
Postal address:
Av.ª D. Carlos I, 128 - 132
1200-651 LISBOA
1 - The GA is responsible for providing, alongside the Secretary-General’s office, specialised support in matters that fall outside the remit of the other departments.
2 - The GA comprises:
a) The Data Protection Officer;
b) The information security administrator of the AR;
c) The Permanent Representative of the Assembleia da República to the institutions of the European Union;
d) Other posts as may be defined by a Resolution of the Assembleia da República or order of the President of the Assembleia da República.
3 - The GA is headed by a department director and reports directly to the Secretary-General.
Security Service
Security Officer
Marcelo Pessoa
téléphone:(+351) 213919497
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA | PORTUGAL
Deputy Security Officer
Mafalda Almeida
téléphone:(+351)
Postal address:
Palácio de S. Bento
Praça da Constituição de 1976
1249-068 LISBOA | PORTUGAL
1 - The Security Service is the structure specifically responsible for the prevention, control, surveillance, protection and defence of the premises and property of the Assembleia da República, its services and the individuals who work and remain there.
2 - The Security Service is particularly responsible for:
a) Exercising surveillance over the premises of the Assembleia da República and ensuring the physical security of Members of the Assembleia da República, members of the Government, senior dignitaries and authorities, parliamentary staff, parliamentary groups, as well as all those who visit, provide services or remain on these premises in any capacity;
b) Controlling the access, movement, presence and departure of visitors, non-accredited journalists and professionals travelling on official business to the Assembleia da República;
c) Ensuring that the people mentioned in the previous point circulate with the access cards given to them at the entrance and keep them in a visible place;
d) Restricting the use of the Assembleia da República’s car parks to authorised vehicles;
e) Coordinating, in collaboration with the competent departments of the Assembleia da República, fire prevention and fighting and other situations that may endanger or cause harm to individuals and the premises.
3 - Security is provided on a permanent basis by a detachment of the National Republican Guard and another from the Public Security Police.
4 - The Security Service ensures night-time surveillance of the premises.
5 - Parliamentary operations assistants collaborate with the Security Service, without prejudice to their hierarchical position within the departments.