The management of the Portuguese Parliament is in the hands of the
President of the Assembly of the Republic, who oversees its administration, and of the
Board of Administration, which acts as both a consultative and a managerial organ.
The Board of Administration is composed of up to seven Members of the Assembly of the Republic representing each of the seven largest parliamentary groups, together with the
Secretary-General of the Assembly of the Republic and a representative of the Assembly's staff. It is chaired by the Member who represents the largest parliamentary group.
The Board of Administration particularly has the competences: to pronounce on the general management policy and the resources needed to execute it; to draw up the Assembly of the Republic's draft budgets, the Report and Accounts of the Assembly of the Republic, and draft resolutions on the organisational structure of the Assembly's departments, on its staff roster, and on the statute governing parliamentary staff; and to exercise the financial management of the Assembly of the Republic.
The most essential instruments when it comes to managing the Parliament are thus the Budget and the Management Accounts. The latter set out the budgetary and financial execution for each financial year, and at the same time assess the work that has been done within the overall framework of the management of the Assembly of the Republic.
Each year the Assembly of the Republic's draft budget is drawn up by the competent departments, under the coordination of the Secretary-General of the Assembly of the Republic and in accordance with the guidelines and objectives set by the Board of Administration. It must be ready at least fifteen days before the government bill on the State Budget is submitted to the Assembly of the Republic, so that the Plenary can pass it before it passes the State Budget itself. The Assembly's budget can be amended by the passage of up to three supplementary budgets.
The Board of Administration prepares the annual report and management accounts by the 31st of March of the following year. They are organised by the competent departments working under the direct coordination of the Secretary-General of the Assembly of the Republic. The Plenary can only pass them once it has received the Audit Court's opinion on them, and so the Assembly of the Republic arranges for the management accounts to be sent to the Audit Court no later than the 30th of April of the next year.
The Social Balance Sheet is a privileged human resource management tool. As such, the competent departments draw it up for each calendar year, with reference to the 31st of December of the elapsed year. It contains a set of organisational indicators covering the area of the human and financial resources that are allocated to the Assembly of the Republic.
The staff of the various departments and services of the Assembly of the Republic are recruited in an open competition process, which is publicised in advance in Series 2 of the
Diário da República.
The purchase and lease of goods and equipment, the purchase of services, the outsourcing of public works, and the award of contracts for public works and services by the Assembly of the Republic are all subject to the legislation governing public procurement. This is particularly true of the type and choice of the procedures that are to be adopted, and of the requirement to publicise them, especially by placing announcements in the
Diário da República and the
Official Journal of the European Union..